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Administrative Assistant
This role is based in Amman, Jordan and is required to be in the office 5 days a week.
Key Objective
Coordinating and overseeing office administrative duties while providing an extensive level of support to CEO.
Work Relations — Internally
Report to CEO
Collaborate with all departments within the organization.
Work Relations — Externally
Communicate with vendors, visitors, clients, travel agencies, hotels, etc.
Duties and Responsibilities
Process and follow-up on approved purchase orders.
Arrange travel logistics, including visa, hotel reservations and transportation.
Validate the accuracy of all incoming invoices before processing payment.
Maintain and control petty cash.
Scheduling and Calendar Management: responsible for scheduling appointments, meetings, and ensure that schedules are organized and efficient.
Event Planning: planning and coordinating events, such as conferences, meetings, and corporate events.
Document Management: responsible for managing project documents, such as contracts, invoices. This include organizing, filing, and tracking these documents to ensure that they are up-to-date and accessible to the appropriate parties.
Formatting different kinds of correspondence and major submissions.
Extracting correspondence's records from DRM and save appropriately.
Maintaining DRM projects and users' information.
Prepare multiple types of documents and reports using various computer programs.
Perform translation tasks for different types of documents from English to Arabic and vice versa.
Other related duties that may be assigned, as necessary.
Required Experience
5-7 years of experience in a similar role.
Required Education
Bachelor Degree in Business Administration or any related field.
Professional and Personal Competencies
Communication Skills: excellent communication skills, including both oral and written communication.
Organizational Skills: highly organized and able to manage multiple tasks and responsibilities simultaneously.
Should be skilled in prioritizing tasks, managing schedules, and meeting deadlines.
Computer Skills: Have strong computer skills, including proficiency in office software such as Microsoft Office, as well as email and scheduling software.
Customer Service Skills: Strong customer service skills. This includes being friendly, patient, and able to handle difficult situations with tact and diplomacy.
Time Management Skills: Including the ability to manage her own time effectively, as well as the time of others.
High level of attention to details.
Adaptability: adaptable and able to handle change and uncertainty. Should be able to adjust to new situations and tasks quickly and easily.
Professionalism: Maintain a high level of professionalism in interactions with others. This includes being respectful, reliable, and trustworthy.
Stress Management: to be able to manage stress effectively and maintain a positive attitude.
Evaluation Measures
Efficiency: how efficiently an administrative assistant is able to complete tasks, such as responding to emails, completing forms, and scheduling appointments.
Accuracy: how accurately an administrative assistant is able to complete tasks, such as formatting, record keeping, and document preparation.
Responsiveness: how quickly an administrative assistant is able to respond to requests from colleagues, clients, and customers.
Time Management: how effectively an administrative assistant is able to manage their time and prioritize tasks to meet deadlines.
Customer Service: the quality of customer service provided by the administrative assistant, such as their ability to communicate effectively, resolve issues, and build relationships with clients and customers.
Cost Savings: the ability to identify cost-saving opportunities and implement measures to reduce expenses.
Initiative: ability to take initiative, identify problems, and propose solutions to improve processes and procedures.
Professionalism: This evaluation measure assesses the administrative assistant's professionalism, including their ability to maintain confidentiality, dress appropriately, and behave in a respectful and courteous manner.
Junior Contract Administrator
This role is based in Amman, Jordan and is required to be in the office 5 days a week.
Key Objective
Monitoring the timely flow of information to prevent delays and additional costs and understanding, administering, and enforcing conditions of the contract during the construction phase of a project
Work Relations — Internally
Report to the CEO
Collaborate with project team members
Work Relations — Externally
Communicate with client i.e. contractors and/or subcontractors.
Duties and Responsibilities
Examination of contract documents and identification and evaluation of unacceptable risks prior to bid submittal.
Identification of rights and obligations of the parties under the contract, particularly those under a bespoke form of contract.
Identification of ambiguities and contradictions that may give rise to conflict; offer most reasonable interpretation.
Issue of notices to ensure client is not time-barred from recovery.
Drafting of contractual correspondence during execution phase.
Timely recognition of variation orders and assessment of the same.
Examination of project schedule.
Preparation of extension of time and prolongation cost claims.
Contractual management of subcontracts; response to subcontractor’s claims; preparation of counter claims.
Required Experience
Five (5) to seven (7) years’ relevant experience.
Thorough knowledge of FIDIC’s Conditions of Contract, particularly “Conditions of Contract for Works of Civil Engineering Construction” and “Conditions of Contract for Construction for Building and Engineering Works Designed by the Employer”.
Understanding of critical path scheduling techniques.
Experience in dispute resolution is a plus.
Required Education
Bachelor of science degree in engineering, quantity surveying, or a closely related subject accredited by the Royal Institution of Chartered Surveyors (RICS) or the Chartered Institute of Building (CIOB).
PMP is a plus.
Professional Competencies
Proficient command of English language; native English speaker is a plus.
Sound knowledge of FIDIC Conditions of Contract.
Excellent writing skills.
Excellent communication skills.
Familiarity with critical path scheduling method.
Primavera scheduling software is a plus.
Business Development Associate
This role is based in Amman, Jordan and is required to be in the office 5 days a week.
About the Team
The Business Development Team at Construction Management Associates plays a crucial role in driving growth and forging meaningful partnerships within the construction industry. This team is at the forefront of identifying new opportunities, building strong client relationships, and aligning our services with evolving market demands.
We craft solutions that address complex construction challenges, ensuring our projects deliver exceptional value. From leading strategic initiatives to optimizing client engagement processes, the team is instrumental in shaping our firm's reputation and expanding our footprint in the industry.
Joining this team means becoming a key player in advancing innovative construction strategies, fostering partnerships, and contributing to projects that define the built environment. With a focus on excellence and collaboration, you’ll help us shape the future of construction consulting.
About the Role
We are seeking a motivated and detail-oriented Assistant to the Business Development Manager to support our growing team. As an integral part of the business development function, you will assist in streamlining operations, managing key relationships, and coordinating initiatives that drive growth.
In this role, you will support the Business Development Manager in preparing proposals, conducting market research, and organizing meetings with clients and partners. You’ll collaborate with internal teams and external stakeholders to ensure seamless execution of business strategies. Additionally, you’ll help manage communications, maintain project documentation, and track the progress of key initiatives.
This position offers the opportunity to learn the intricacies of business development in the construction consulting industry while playing a vital role in helping us expand our reach and impact.
In this role, you will:
Organize and schedule meetings, calls, and events for the Business Development Manager.
Prepare reports, presentations, and documents to support business development activities.
Manage emails and correspondence, ensuring prompt and professional responses.
Conduct market research to identify potential clients, partners, and opportunities.
Gather and analyze data to support decision-making and strategic planning.
Monitor industry trends.
Maintain and update client and partner databases.
Assist in drafting proposals, contracts, and agreements.
Support the Business Development Manager during client meetings and follow up on action items.
Track the progress of ongoing business development projects and initiatives.
Provide input to improve workflows and efficiency within the business development function.
Required skills
Have proven experience in an administrative, coordination, or support role, ideally in a fast-paced business development or consulting environment.
Possess excellent communication and interpersonal skills, allowing you to build strong relationships with clients, partners, and internal teams.
Are highly organized, with multitasking abilities and a knack for prioritizing tasks effectively under tight deadlines.
Demonstrate proficiency in Microsoft Office, Google Workspace, Google Suite, LinkedIn, Sales Navigator and CRM tools used for tracking client relationships and opportunities.
Have experience working with data, creating reports, and using insights to support decision-making and strategy.
Are comfortable managing logistics, preparing proposals, and supporting client engagements with attention to detail.
Thrive on contributing to a growing team, bringing energy and enthusiasm to help build something impactful from the ground up.
About Construction Management Associates
Construction Management Associates delivers high performance management for construction projects. Executives and project leaders partner with us to maximize speed and efficiency from pre-design to post-construction. We implement best-in-class practices across project management, design management, contract management, claims management and forensics services. We have supported leading developers and contractors in 7 countries in the Middle East and the Gulf, on over 100 projects for Public Investment Fund, Saudi Vision 2030, NEOM, Red Sea Global, Riyadh Metro, General Authority of Civil Aviation, Royal Saudi Air Force, Shangri-La, Expo 2020 Dubai, Etihad Towers, The Pearl Island, Majid Al Futtaim and countless others. We are dedicated to bringing our clients and partners a relentless spirit of innovation to modernize construction – one of the world’s oldest industries.